The team calendar is your central view for seeing who's off and when. Use it to plan your own leave, avoid conflicts, and ensure your team has adequate coverage.
Accessing the Calendar
The calendar is your default view when you log in to Team Toggle. You can also access it at any time:
- Click Calendar from the main navigation menu
- The calendar displays with the current month in view
Reading the Calendar
The calendar shows all approved leave for your team:
- Colour-coded entries – Each person's leave appears in a distinct colour for easy identification
- Names on entries – Hover over or click an entry to see who is off
- Designated days – Bank holidays and company closure days are marked on the calendar
- Multi-day leave – Longer periods of leave span across multiple days
Switching Calendar Views
Team Toggle offers different views to suit your needs:
Month View
The default view shows a full month at a glance. This is ideal for:
- Planning leave weeks or months in advance
- Seeing overall team availability patterns
- Identifying busy periods with lots of leave
Week View
Switch to week view for a more detailed look at a specific week:
- See exactly who's off each day
- Better visibility when many people have overlapping leave
- Useful for day-to-day planning
Use the view toggle buttons to switch between month and week views.
Navigating Between Dates
To move forward or backward in time:
- Arrow buttons – Use the left and right arrows to move to the previous or next month/week
- Today button – Click "Today" to jump back to the current date
Filtering by Department
If your organisation uses departments, you can filter the calendar to show only certain teams:
- Look for the department filter dropdown
- Select a specific department to view only their leave
- Select "All" to see everyone again
This is particularly useful in larger organisations where seeing everyone's leave at once would be overwhelming.
Visibility Settings
Depending on your organisation's settings, you might see:
- Full team visibility – All team members' leave is visible to everyone
- Department only – You can only see leave for people in your department
- Limited visibility – You can only see your own leave
Your administrator sets these visibility rules based on your organisation's privacy preferences.
Spotting Conflicts
Before booking leave, check the calendar for potential conflicts:
- Look for dates where multiple team members are already off
- Consider whether key projects or deadlines fall during your requested period
- Check if critical team members will be available for coverage
Tip
Checking the calendar before submitting a leave request increases your chances of approval and helps maintain team coverage.
Designated Days on the Calendar
Designated days appear differently from regular leave:
- Bank holidays – Public holidays when the office is closed
- Company closure days – Dates when the entire organisation is shut
- Mandatory leave – Days when everyone must take leave (e.g., Christmas shutdown)
These days don't count against your annual leave allowance (unless specified by your policy).
Using the Calendar for Planning
Make the most of the team calendar:
- Plan ahead – Look at upcoming months to find the best times to book leave
- Coordinate with colleagues – Discuss with team members to avoid everyone being off at once
- Identify quiet periods – Book leave during naturally slower times when possible
Can't See What You Expected?
If you can't see certain team members' leave, it may be due to visibility settings or department filters. Speak to your manager if you need to see more information.