Make the most of your annual leave with Team Toggle's smart suggestions. Our intelligent system analyses bank holidays and weekends to help you maximise your time off.
What Are Smart Suggestions?
Smart Suggestions is a feature that recommends the optimal dates to book annual leave based on:
- Bank holidays – Public holidays when you're already off
- Weekends – Days you don't normally work
- Your preferences – How you like to take your time off
By strategically placing leave days around these existing days off, you can often get more consecutive days away whilst using fewer annual leave days.
How It Works
The system calculates an "efficiency multiplier" for different leave options:
Example: If you take 4 days of annual leave around the Easter bank holidays, you might get 10 consecutive days off. That's a 2.5x efficiency multiplier – 10 days off for just 4 days of leave.
Accessing Smart Suggestions
To view your personalised suggestions:
- Click Suggestions from the main navigation menu
- Browse the suggested leave periods
- Each suggestion shows the dates, efficiency multiplier, and total days off
Planning Styles
Team Toggle offers different suggestion strategies to match your preferences:
Maximise Days Off
Focuses on getting the longest possible breaks. Ideal for:
- Planning major holidays or trips abroad
- Extended family visits
- Projects that need dedicated time
More Long Weekends
Prioritises 3-4 day weekends throughout the year. Perfect for:
- Short city breaks
- Regular rest and recovery
- Maintaining work-life balance
Frequent Short Breaks
Suggests regular shorter breaks throughout the year. Great for:
- People who prefer not to be away too long
- Those with regular commitments throughout the year
- Maintaining consistent energy levels
Understanding the Efficiency Multiplier
The efficiency multiplier shows how much value you get from your leave:
- 1.0x – Standard value (no adjacent weekends or holidays)
- 1.5x - 2.0x – Good efficiency (some adjacent days off)
- 2.0x+ – Excellent efficiency (strategically placed around holidays)
Example
Take Friday and Monday off around a weekend and you get 4 days off for just 2 days of leave – a 2x multiplier!
Booking a Suggested Period
To book leave from a suggestion:
- Find a suggestion that appeals to you
- Click on the suggestion to view full details
- Review the dates and efficiency
- Click Request This Leave or similar
- The leave request form will be pre-filled with the suggested dates
- Submit your request as normal
Things to Consider
While suggestions help you maximise efficiency, remember:
- Popular times – High-efficiency periods (like around Easter or Christmas) are popular with everyone, so book early
- Team coverage – Check the calendar to ensure colleagues aren't all booking the same periods
- Your actual plans – The most efficient dates aren't always the right dates for your personal circumstances
- Approval – Suggestions still need to be approved by your manager
Why Use Smart Suggestions?
The benefits of using Smart Suggestions include:
- More time off – Get more consecutive days away from work
- Better planning – See the best dates to book at a glance
- Less stress – No need to manually calculate optimal dates
- Fair distribution – Helps spread leave throughout the year
Suggestions and Your Balance
Team Toggle considers your remaining leave balance when making suggestions. If you have limited days remaining, the system will focus on shorter, high-efficiency breaks rather than longer periods.
Not Seeing Suggestions?
If you're not seeing any suggestions, it might be because you've already used most of your leave, or your organisation hasn't set up designated days yet. Speak to your manager if you need help.